Microsoft Word : MCQs & PYQs with Explanation

Option B

In MS Word, the Insert Tab is used to add various elements into a document, such as tables, pictures, charts, shapes, headers, footers, and page numbers.

Option D

In Microsoft Office 365 Word, to change the color of the document content area (background color), you use the Design tab. The Design tab is mainly for themes, formatting, and visual design.

Option D

In MS Word, before printing a document, it is useful to see how the pages will look when printed. This is done through Print Preview. The shortcut key Ctrl + F2 is opens the Print Preview window. It allows you to:

• Check page layout.
• Verify margins, headers, footers.
• Ensure the content fits properly.

Option A

Paragraph alignment determines how text is positioned horizontally on a page. Common alignments in MS Word are:

Option D

Option B

In MS Word and other MS Office applications like Excel, PowerPoint, formatting text can be done quickly using keyboard shortcuts.

Option A

In Microsoft Word, alignment options are used to position text within a paragraph. The shortcut key CTRL+R is used to align the selected paragraph to the right side of the document.

Option A

To display a list of online sites that students can use as resources, the best feature in a Word document is Linking (hyperlinks). This feature allows embedding clickable links to websites directly in the document, enabling easy access to online resources.

Option C

In MS Word, a gutter is extra space added to the margin of a document to allow for binding, such as in books, reports, or manuals. It ensures that text does not get hidden in the spine or fold of the bound document.

Option A

In Microsoft Word, the shortcut key Ctrl + W is used to close the currently open document. This shortcut quickly closes the document window without exiting the entire Word application.

Option D

Quick Access Toolbar (QAT) is a small, customizable toolbar that lets you place your most-used commands (like Save, Undo, Redo, etc.) in one place. By default, the QAT is located at the top left corner of the Word window, just above the Ribbon and next to the title bar.

Option C

Mai-Merge is a powerful feature in Microsoft Word that allows you to create multiple personalized documents (like letters, envelopes, or labels) using data from a list or database.

Instead of typing each document individually, Mail-Merge automatically inserts unique details into a standard template, saving time and reducing errors.

• It saves a lot of time and effort by automating the creation of multiple personalized documents like letters or emails.
• It can maintain the details of all recipients by linking to a data source such as an Excel spreadsheet or address book, pulling in the personalized information automatically.

Option A

In MS Word, formatting means changing the appearance of text or document elements without changing the content. Formatting can be applied at the Character Level (font style, color, bold, italic), Paragraph Level (alignment, indentation, spacing), and Page Level (margins, orientation, page borders).

Option C

In MS Word, the Table of Contents feature is found under the References tab on the ribbon. The References tab contains tools for managing citations, footnotes, captions, and the Table of Contents.

Important options available in the References tab:

Option D

Thesaurus in MS Word is a tool that provides synonyms and antonyms for selected words. It helps to improve writing by offering alternative words to avoid repetition. Shortcut to open Thesaurus in MS Word is Shift + F7.